OWNFLA Constitution and Bylaws

The Liberal Party of Canada

OTTAWA WEST-NEPEAN FEDERAL LIBERAL ASSOCIATION

CONSTITUTION AND BYLAWS

PREFATORY

This Constitution is issued under authority of the Liberal Party of Canada (Ontario) and embodies the principles upon which the Ottawa West-Nepean Federal Liberal Association is to be founded, structured and expected to function. Nothing in this Constitution, if found to be inconsistent with the Constitution and By-Laws of the Liberal Party of Canada (Ontario), is to be construed as superseding the latter.

In conformity with Article XII of the Constitution of the Liberal Party of Canada (Ontario), a copy of this Constitution has been registered with that body. Article XII also stipulates that within ten days of an amendment being made to it, a complete amended copy shall again be sent to the Liberal Party of Canada (Ontario).

Lee Farnworth
President
Ottawa West-Nepean
Federal Liberal Association

Signed this 30th day
of April, 2012 Ottawa, Ontario.

RECORD OF AMENDMENTS

Date Articles Amended Remarks

January 22, 2015 ARTICLE V 1) n), o) added members to executive

Constitution and By-Laws of the
Ottawa West-Nepean Federal Liberal Association

Table of Contents
PREFATORY 2
RECORD OF AMENDMENTS 3
PREAMBLE 5
ARTICLE 1- DEFINITIONS 6
ARTICLE II – OBJECTS 6
PART A 7
MEMBERSHIP 7
PART B 13
ORGANIZATION AND OPERATION 13
ARTICLE V – THE EXECUTIVE COMMITTEE 14
PART C 18
ARTICLE VI – ANNUAL AND GENERAL MEETINGS 19
PART D 22
OTHER GENERAL PROVISIONS 22
ARTICLE VIII – CONSTITUTIONAL AMENDMENT AND APPLICATION 23
ARTICLE IX – NOTICE 24
ARTICLE X – ELECTION TO THE PARLIAMENT OF CANADA 25
ARTICLE XI – ANNUAL SUBMISSION OF FINANCIAL STATEMENTS 25
ARTICLE XII – LLOYD FRANCIS ELECTION CAMPAIGN FUND 25
PART E 27
EXTRAORDINARY BINDING PROVISION 27
ARTICLE XIII – 5 – RECEIVERSHIP 28

PREAMBLE

The Liberal Party of Canada is committed to the view that the dignity of each individual man and woman is the cardinal principle of democratic society and the primary purpose of all political organization and activity in such a society.

The Liberal Party of Canada is dedicated to the principles that have historically sustained the Party: individual freedom, responsibility and human dignity in the framework of a just society, and political freedom in the framework of meaningful participation by all persons. The Liberal Party is bound by the Constitution and the Charter of Rights and Freedoms and is committed to the pursuit of equality of opportunity for all persons; to the enhancement of our unique and diverse cultural community, to the recognition that English and French are the official languages of Canada; and to the preservation of the Canadian identity in a global society.

In accordance with this philosophy, the Liberal Party of Canada subscribes to the fundamental rights and freedoms of persons under the rule of law and commits itself to the protection of these essential values and their constant adaptation to the changing needs of modern Canadian society.

The Liberal Party of Canada recognizes that human dignity in a democratic system requires that all citizens have access to full information concerning the policies and leadership of the Party; the opportunity to participate in open and public assessment of such means, such modifications of policies and leadership as they deem desirable to promote the political, economic, social, cultural and general well¬being of Canadians.

To realize this objective, the Liberal Party of Canada strives to provide a flexible and democratic structure whereby all Canadians can obtain such information, participate in such assessment and initiate such reform through open communications, free dialogue and participatory action both electoral and non-¬electoral. This Constitution sets forth the institutions, systems and procedures by which the Liberal Party of Canada, in cooperation with its provincial and territorial associations, works to implement these ideas on behalf of all its members.

OTTAWA WEST-NEPEAN FEDERAL LIBERAL ASSOCIATION
CONSTITUTION AND BY-LAWS

ARTICLE 1- DEFINITIONS

1. In this Constitution:

a) “LPC” means Liberal Party of Canada;

b) “LPC(O)” means Liberal Party of Canada (Ontario);

c) “OYL” means Ontario Young Liberals;

d) “OLP” means Ontario Liberal Party;

e) “OWLC” means Ontario Women’s Liberal Commission;

f) “OWNFLA” means Ottawa West-Nepean Federal Liberal Association and is hereinafter referred to as “The Association”;

g) “APLCO” means Aboriginal People’s Liberal Commission of Ontario;

h) “Constituency Association” means a federal Liberal Association in an electoral district in Ontario.

ARTICLE II – OBJECTS

1. The objects of the Ottawa West-Nepean Federal Liberal Association shall be:
a) To promote and make more widely known and understood Liberal principles and policies;
b) To provide a means of forwarding to the Leader of the Liberal Party of Canada, the Members of the Parliament of Canada, and the Liberal Party of Canada (Ontario), the opinions of the members of the Constituency Association;
c) To elect, promote and assist nominated Liberal Candidates and Members of Parliament for the constituency of Ottawa West-Nepean, both through membership activities and through the provision of reasonable financial support in election campaigns.

PART A

ARTICLE III – MEMBERSHIP

1) Subject to Article IV of the LPC(O) Constitution every person may become a member in good standing of this Association.

2) Subject to paragraph XII 4 (d) of the LPC(O) Constitution, all members in good standing in this Association shall be eligible to vote or to be elected to office at any annual or general meeting of this Association or hold office in LPC(O) or to represent the Association to any delegated meeting of LPC(O) or LPC as a delegate.

3) Association members may vote in only one (1) Constituency Association, provided where electoral district boundaries overlap as a result of redistribution, Members of Parliament and duly nominated candidates in the immediately preceding election or by-election (provided no subsequent candidate nomination has occurred in the electoral district), and Constituency Association Presidents, may vote in the Constituency Association in which they stood for election and at any Constituency Association with a boundary overlapping such electoral district.

4) All members of the Association who are otherwise entitled to vote and are at least fourteen (14) years of age, at the date of such meeting or convention, may vote.

5) (a) Persons elected as officers of the Association shall hold office for a one year term;

(b) Any Association members who wish to serve as officers or Directors of the Association for the forthcoming year shall contact the Nominating Committee at least seven (7) days in advance of the Annual General Meeting.

6) All persons entitled to vote at Constituency Association meetings and delegated conventions shall be residents of the Electoral District, provided that any person who has been a member for a period of at least six (6) months prior to the date of a meeting or convention may vote at same even if he or she is a non-resident; provided those non-residents qualified to vote at any such meeting or convention may not exceed 10% percent of the total membership of the Constituency Association at the time of such meeting or Convention.

7) At least 90% percent of the Constituency Association’s membership, both voting and non-voting, must reside within the Electoral District at the time of the last application or renewal of his or her membership.

8) Applications for membership shall be as set out in Appendix II of the LPC(O) Constitution as amended from time to time.

9) The membership fee of the Constituency Association shall be set from time to time by the AEC, but shall not be less than or greater than minimum’s and maximum’s established from time to time by the Executive Board of LPC(O).

ARTICLE IV – MEMBERSHIP – APPLICATIONS, FEES AND CARDS

1) The LPC(O) shall be open to all persons who desire to support the Party and who wish to be known as Liberals. To this end, any person of the age fourteen (14) or over shall be eligible for membership in the Party without discrimination based on race, nationality, ethnic origin, colour, religion, sex, sexual orientation, age, or mental or physical disability if that person:

a) is ordinarily resident in Ontario;

b) confirms that he or she subscribes to and supports Liberal political principles by properly completing a membership application form in the prescribed form or by fully completing an online application at the LPC website or the LPC(O) website;

c) pays the prescribed fee;

d) is not a member of any other federal political party;

e) does not hold membership in more than one federal Liberal Constituency Association; and,

f) complies with the constitutionally determined membership requirements of LPC(O) and of the Association or organization to which such person desires membership

2) An applicant may apply for membership in a Constituency Association, OYL, OWLC, or APLCO club (hereinafter referred to as “Local Organization”) to which such membership applies by:

a) paying the applicable membership fee,

b) properly completing an application in the prescribed form or by fully completing an online application at the LPC website or the LPCO website,

c) where the applicant has properly completed an application in the prescribed form, by submitting the form to the membership secretary of the Local Organization or to the Secretary of LPC(O), and

d) submitting the applicable membership fee in accordance with this Article IV.2.

When applying online for membership, the applicant shall submit the applicable membership fee to the Secretary of LPC(O). During a leadership contest or a nomination period, the applicant shall submit the applicable membership fee to the Secretary of LPC(O). At any other time, an applicant, who applies for membership by completing the prescribed form, may submit the membership fee to the secretary of the Local Organization or to the Secretary of LPC(O).

The Secretary of LPC(O) or his or her designate shall verify that the applicant complies with the requirements for becoming a member of LPC, LPC(O) and the Local Organization which are contained in the LPC Constitution, the LPC(O) Constitution and the Rules of Membership and Procedure the Constitution of the Local Organization and where applicable the Constitution of the OYL, OWLC or APLCO.

3) If the applicant complies with all of the requirements for membership in the Local Organization LPC(O) and LPC, the individual shall become a member of the Local Association effective as of the later of (i) the time when LPC(O) receives the duly completed membership application form or LPC(O) receives notice (by operation of the LPC website or the LPC(O) website that the applicant has fully completed his application for membership online and (ii) the time when the applicable membership fees are submitted to the appropriate person in accordance with Article IV.2.

4) a) Unless the individual fully completes his or her application for membership online, the individual must apply for membership by completing the membership application form prescribed by the Executive Board of LPC(O) from time to time. The Executive Board may adopt provisions for the distribution of such forms.

b) Notwithstanding the foregoing, applications for membership in the OYL, the OWLC may be in such other form as those bodies may approve, provided that:
i. all of the information required on the LPC(O) form approved by the Executive Board is included thereon,
ii. a copy of each membership form is received by LPC(O) and
iii. that the original of each membership form is retained by the OYL or the OWLC, as the case may be and made available to LPC(O) as required.

5) (a) An annual membership fee of $10.00 per person per year shall apply to all of members of the Constituency Association.

(b) The Executive Board may from time to time prescribe rules:
(i) defining when a leadership contest commences and ends for the purpose of the provisions of this Constitution,
(ii) defining when a nomination period commences and ends for the purpose of the provisions of this Constitution,
(iii) providing for processing fees to be remitted to LPC(O) for processing membership application forms or online membership applications,
(iv) providing transitional rules so that an individual who is a member of LPC(O) and a Local Organization at a time when his or her category of membership is repealed remains a member of LPC(O) and the Local Organization until the time at which his or her membership would otherwise expire if that individual does not renew his or her membership prior to that date.

(c) OYL Student Clubs shall not be subject to processing fees for processing membership application forms or online membership applications.

6) a) Where the secretary of LPC(O) receives the membership application form, he or she shall forward the Local Organization’s copy, to the membership secretary of the Local Organization as soon as practicable.

(b) Where the Vice President: Membership of a Local Organization receives the membership application form, he or she shall forward it, with the date of receipt noted thereon, to the secretary of LPC(O) as soon as practicable.

7) An official membership card shall be issued by LPC(O), bearing the name of the Local Organization in which the membership is held.

8) (a) Membership shall expire at midnight on December 31 of the year in which the membership is purchased, provided that, where an applicant becomes a member on or after October 1 of a given year, the membership will expire at midnight on December 31 of the following year.

(b) Multiple year memberships shall be permitted for a period of up to five (5) years in duration. Single year membership must be available in conjunction with this provision.
(c) Notwithstanding the foregoing, where the membership is in a student club of the OYL, the OYL may authorize a membership year of September 1 to August 31. In such cases, where an applicant becomes a member on or after April 1 of a given year, the membership will expire at midnight on August 31 of the following year.

9) Persons whose memberships have expired shall be immediate past members for a period of ninety (90) days from the expiry date of their membership.

10) If a member wishes to transfer his or her membership from one Constituency
Association to another, he or she may apply to do so by submitting to the Secretary of LPC(O) a signed, written request to transfer the membership, along with a duly completed application form and the applicable membership fee required to join the new association.

a) If the Constituency Association to which the member wishes to transfer is the one for the constituency in which he or she resides, the Secretary of LPC(O) shall approve the request, if satisfied that the member is, in fact, resident in the new constituency, or

b) If the Constituency Association to which the member wishes to transfer is not the one for the constituency in which he or she resides, and the member is eligible to join the new Constituency Association pursuant to Article XII (4)(e) and the constitution of that association, the Management Committee of LPC(O) may, in its discretion, approve the request.

11) A member may resign his or her membership in a Local Organization by written notice to the Secretary of LPC(O). If such member resigns from a federal Constituency Association, such member may not then join another federal Liberal Constituency Association for a period of twelve (12) months following the date of such resignation, without the consent of the LPC(O)Management Committee.

12) The Executive Committee or the Executive Board of LPC(O), as the case may be, may, after due inquiry, suspend a member or dismiss a member for cause pursuant to Article IX of this Constitution.

13) (a) A member shall be removed from the membership list and shall be so notified if it is found subsequent to acceptance that the eligibility requirements of this Constitution are not met.

(b) Any person who, in the previous five years, was a candidate for election to the House of Commons other than a duly nominated Liberal candidate or the Official Agent or Campaign Manager for any such candidate is not eligible to be a member of any Local Organization except by special resolution of the LPC(O) Executive Board, adopted by two-thirds of the members present and voting.

(c) Any person who applies for membership in any Local Organization and who is refused admission as a member or who is removed from the membership for non-eligibility, shall be entitled to appeal such refusal. Such appeal shall be to the Management Committee of LPC(O), provided, however, that the Management Committee may refer the appeal to a Board of Arbitration for determination.

14) From time to time a Constituency Association may wish to honour a continuous long-standing member of the organization with an Honourary Life Membership. At no time shall more than two such appointments be made by any Constituency Association in a calendar year. Providing such Honourary Life Members are registered as such with the LPC(O), they shall be accorded all the rights and privileges of a member of the LPC(O). As Life Members they need not sign an annual membership and/or renewal form. Notwithstanding Article IV.5, the annual membership fee for Life Members shall be $1.00. A person, other than a Life Member, may pay the annual membership fee on behalf of the Life Member.

PART B

ARTICLE V – THE EXECUTIVE COMMITTEE

1) The Association shall have an Executive Committee (EC) composed of:

a) The President,
b) Executive Vice-President,
c) The General Secretary,
d) The Treasurer,
e) Vice President: Membership,
f) Vice President: Fundraising,
g) Vice President: Policy,
h) Up to 15 Directors-at-large,
i) The Liberal Member of Parliament for OWN or the defeated candidate in the last election or by-election.
j) The Immediate Past President, and
k) The President of the OYL Club for OWN, if there is one.
l) The President of an APLCO Association, if any, within OWN.
m) The President of the Women’s Liberal Clubs or Associations, if any, within OWN,
n) The President of the Seniors’ Liberal Club or Association, if any, within the Electoral District,
o) The Immediate Former Liberal Member of Parliament for Ottawa West-Nepean who is a current member of the Electoral District.

2) At least one (1) person twenty-five (25) years of age or under shall be on the Executive Committee of the Association, plus the President of the Young Liberal Association, if there is one, in OWN. The office of Director shall be the last elected at an Annual Meeting, in order to ensure that this section is complied with.

3) The following individuals shall be ex-officio members of the Executive Committee but shall not be entitled to vote:

a) All Past Presidents, except the Immediate Past President;
b) The President of the Ottawa West-Nepean Provincial Liberal Association;
c) The President of the OYL Club;
d) The President of the OWLC;
e) The President of the APLCO;

4) 50% of the voting members shall constitute a quorum of the Executive Committee;

5) A list of the Executive and of all members in good standing, together with their full residential addresses and telephone numbers and an indication as to whether or not they are resident in the Electoral District, shall be kept by the Association and a copy of such a list shall be sent to LPC(O) within four (4) weeks after the holding of each annual meeting of the Association.

6) The EC shall have the following powers:

a) To manage the affairs of the Association between annual meetings, provided that the EC shall act in accordance with any direction of the Association passed at a general meeting thereof;

b) Subject to the decision of the Annual Meeting, to approve budgets and expenditures;

c) Subject to the provisions of Section 3.7 herein, to set the membership fees of the Association;

d) To delegate duties and responsibilities to those Committees established in accordance with the provisions herein;

e) To declare vacant the position of a member of the EC who has been absent without good reason from three consecutive meetings of the EC;

f) Given the importance of achieving quorum at all meetings, the President shall review the attendance of any member of the Executive who is absent without valid reason from three consecutive meetings to determine at his/her discretion if that member should continue to serve. If it is determined by the President that a vacancy will occur, he/she shall make this an Agenda item at the next regular meeting of the Executive Committee.

g) To fill a vacancy in the EC for the remainder of the current mandate;

i. In the event of a vacancy occurring in any of the foregoing positions, excepting that of the President and the Immediate Past President, the President shall have power of appointment to fill that position. Should the President’s position fall vacant, the Executive Vice President shall assume the position of President and all of the President’s duties and responsibilities until an incumbent can be elected President at the next Annual General Meeting.

ii. In the event of a simultaneous vacancy in the positions of the President and Executive Vice-President, the EC shall have the power to appoint replacements

h) To hire an auditor to audit the accounts of the Association before each annual meeting and to present the auditor’s report at the annual meeting.

7) The officers of the Association shall have the following rights, duties and responsibilities:

a) The President shall preside at all meetings of the Association and of the AEC and shall be an automatic member of all Committees of the Association. The President will normally be the public spokesperson for the Association. The President shall ensure that the Association shall comply with all non-financial provisions of the Canada Elections Act;

b) The Vice-President will exercise the powers of the President in the absence of the President;

c) The Treasurer shall be responsible for funds raised by or owing to the Association. The Treasurer shall attend to the Association’s banking and pay all accounts of the Association by cheque after approval of the EC. The Treasurer shall keep account books for the Association and will sign cheques with one (1) of three (3) designated members of the EC. The Treasurer shall ensure that the Association shall comply with all financial provisions of the Canada Elections Act.

i. The Treasurer shall also be responsible for preparing a complete financial statement for the constituency association and submitting it to LPC(O) within three months of the end of each calendar year. Such statement shall be signed by the President and Treasurer of the Constituency Association, attesting to the fact that the statement has been approved at a meeting of the EC, and setting out the date of such meeting.

d) The General Secretary of the Association, on the advice of the President, shall call and set the agenda for all meetings of the Association and of the EC. The General Secretary shall keep written minutes of each meeting and shall distribute such minutes of each meeting at the subsequent meeting for ratification. The General Secretary shall keep a record of all Association correspondence.

e) The Vice President: Membership shall ensure the Association complies with the provisions of Section 4.5 herein. The Membership Secretary shall distribute applications for membership solely within the Electoral District, collect membership fees and accept new members in accordance with the provisions herein.

f) The Vice President: Fundraising shall be responsible for a yearly fundraising plan, for chairing the Association’s Fundraising Committee and for coordinating special events and fundraising for the Association. The Vice President: Fundraising shall be responsible for the Victory Fund if no other member has been given this responsibility.

g) The Vice President: Policy shall be responsible for and chair the Association’s Policy Committee and aim to submit one or more policies on behalf of the riding to LPC(O) and/or LPC, as required, each year.

8) The EC shall meet upon receiving five (5) days’ notice from the General Secretary acting under the direction of the President or acting at the written request of four (4) other members of the EC.

9) The EC shall meet at least six times per year at regular intervals and one of such meetings may be held in conjunction with the Annual Meeting. Meetings of the EC shall be called by the Secretary upon the direction of the President. Notice of each meeting shall be given to each member in writing at least seven days prior to the date of the meeting unless such notice is waived by one-half of the members of the Committee;

10) Ongoing work concerning management of the Association and the attainment of the Association’s objects and undertakings shall be delegated to sub committees of the Executive Committee each operating under its own specialized terms of reference. Eight such permanent standing committees shall be:

a) A Management Sub Committee;
b) A Fundraising Sub Committee;
c) A Policy Sub Committee;
d) A Communications Sub Committee;
e) An Election Readiness Sub Committee;
f) A Seniors Sub Committee;
g) A Community Outreach Sub Committee;
h) A Nominating Sub Committee.

11) The Management Committee shall consist of the Officers of the Association, and the chairs of each of the other permanent standing committees. The Management Committee shall act between meetings of the EC. Any decision of the Management Committee shall be subject to the approval of the EC and a full report of the activities of the Management Committee shall be made at the beginning of each Executive Committee Meeting.

12) The Nominating Committee shall be convened by the President not less than sixty clear calendar days prior to the Association’s Annual General Meeting. The Committee shall consist of a Past President and at least two other past members of the Executive Committee of the Association.

13) The EC shall be empowered to create such further arrangements and other committees and to delegate such of its powers to these committees as it deems fit.

PART C

ARTICLE VI – ANNUAL AND GENERAL MEETINGS

1) The procedure to be followed at an Annual Meeting of the Association shall be determined by the Executive Board of LPC(O) pursuant to Article V, Section 8 (e).

2) Under normal circumstances, there shall be an Annual Meeting of the Association within fifteen (15 months of the previous annual meeting, failing which, the Executive Committee of LPC(O) or the District Executive Board, if there is one, whichever shall do so first, shall have the authority to call such meeting at such time and place and on such circumstances as it reasonably deems fit.

3) General Meetings may be called by the President of the Association or by the EC. The EC shall call a general meeting of the Association if so petitioned in writing by forty (40) members in good standing of the Association. The petition must stipulate the reason for the request for the General Meeting. If the EC fails to call a General Meeting within ten (10) days of receiving a petition, it shall be the responsibility of the President of LPC(O) to call the meeting.

4) Notices For Meetings.

a. Notice of all Annual and General Meetings of the Association other than Nominating Conventions, or a meeting to select delegates to a leadership convention, Executive meetings or committees thereof, shall be mailed and postmarked at least fourteen (14) days in advance of such.

b. Notice requirements of Nominating Conventions shall be determined by the National Campaign Committee pursuant to their powers under article 14.(4) of the LPC Constitution to set rules for Nominations. If an election writ has been issued and an electoral emergency is declared by the President of LPC(O) on the advice of the Executive Committee of LPC(O) (Electoral Emergency), the notice for the Convention shall be reduced to seven (7) days (this is subject to change).

c. Notice of meetings to select delegates to a leadership convention shall be given in accordance with the Constitution of the Liberal Party of Canada and any rules made thereunder.

d. All notices shall be given to all members of the Association, and such notices and a copy of the current Constitution of the Association shall be provided to LPC(O) prior to mailing. At least six (6) months’ notice shall be given for any Nominating Convention called within two (2) years of a federal election at which a majority Federal government was elected.

e. Failure to give such notice and a copy of the current Constitution to LPC(O) may render the meeting a nullity if so declared by the LPC(O) Executive Committee.

5) Membership Voting “Cut-offs”.

a. All persons entitled to vote at an Annual or General Meeting of the Association or at a meeting to elect constituency delegates to an LPC Convention, except a leadership convention, or an LPC(O) Annual Meeting or Policy Rally, shall be members of the Association for not less than seven (7) days prior to such, excluding the date of the notice but including the day of the meeting (“Membership Cut-off Date”).

b. The Membership “Cut-off” date for Nomination Conventions shall be determined by the National Campaign Committee pursuant to Article 14.(4) of the LPC Constitution.

c. The Membership “Cut-off” date for meetings to select delegates to a leadership convention shall be as determined pursuant to the Constitution of the Liberal Party of Canada and any rules made thereunder.

d. In the event of an Electoral Emergency, the Membership Cut-off date shall be seventy-two hours prior to the hour of the commencement of the nominating convention as set out in the notice calling the same. (This is subject to change by the National Campaign Committee Rules for Nominations).

e. Notwithstanding the foregoing, a member of the Association whose membership expired within the last 90 days may, subject to the provisions of the LPC(O) Constitution, renew his or her membership at meetings or conventions (this would only apply between January 1 and March 31 of each year).

6) The President of LPC(O) shall designate, in writing, a person to chair that part of any meeting of members or Convention relating to the election of officers, delegates. The Executive Board of LPC(O) may by resolution delegate such authority to the appropriate Regional President or the President of the District Association. The President of LPC(O) or their designate may name a person or persons to accept applications for memberships in the Association and to so chair the meeting or Convention, both at the expense of the Association. Regulations relating to the chairs of Nomination Conventions shall be set by the National Campaign Committee.

7) Delegate Selection Voting Requirements.

a. At a meeting to elect delegates to an LPC(O) or LPC convention one (1) ballot shall be cast for all positions. Those receiving the highest number of votes shall be delegates up to the required number, and those receiving the next highest number of votes shall be alternates up to the required number, provided the required men, women, and youth positions respectively receiving the highest number of votes shall be elected to the respective positions of delegates and alternates.

b. In the event any delegate fails to register at the meeting or convention of LPC(O) or LPC to which they have been elected, alternates present thereat shall fill such vacancy in order of votes received, provided that men, women and youth positions shall be filled only by men, women and youth respectively.

c. A delegate to a district meeting or an LPC(O) or LPC meeting or convention or policy rally, must be a member in good standing of the Association at the time of the election.

8) The President, Treasurer and Chairs of any Committees shall present reports to the Annual Meeting;

9) The election of members of the EC shall be by secret ballot if there is more than the minimum required number of candidates nominated to fill each office.

10) Quorum for an annual or general meeting of the Association shall be 25 members.

ARTICLE VII – NOMINATING CONVENTIONS

1) The procedure to be followed at a Nominating Convention for the nomination of a Candidate shall be as determined by the National Campaign Committee pursuant to Article 14(4) of the Liberal Party of Canada Constitution.

2) Where a person who is a member of the EC indicates an intention to seek the nomination as a candidate of the Association in a Federal election or by-election, that person shall forthwith take a leave of absence as a member of the EC until the Nominating Convention is held or nominations are closed with only one declared candidate, whichever comes first.

PART D

ARTICLE VIII – CONSTITUTIONAL AMENDMENT AND APPLICATION

1) This Constitution may only be amended at an annual meeting or a general meeting called for that purpose. Notice of proposed amendments other than those proposed by the Constitution Committee, must be made by at least two (2) members in good standing of the Association. Proposed amendments must be forwarded, in writing, to the President of the Association and to the Chair of the Constitution Committee, if any, at least forty-eight (48) hours prior to the applicable Association meeting.

2) Approval of a constitutional amendment requires the support of at least two-thirds (2/3) of the members present and voting (excluding abstentions).

3) Notwithstanding any express or implied statement in this constitution to the contrary, this constitution shall conform with the provisions of the LPC(O) constitution. Any conflict between this constitution and the LPC(O) Constitution, shall be determined by accepting the relevant article of the LPC(O) Constitution.

4) Where this constitution is silent on a particular point or issue, the Association shall refer to the relevant provisions of the LPC(O) constitution. If the LPC(O) constitution is silent on that point or issue, the Association will act in accordance with the most democratic procedure possible.

5) A copy of the text of all proposed amendments to the Constitution shall be circulated to all delegates to the Annual Meeting or General Meeting for the purposes of amending this constitution, as the case may be, at the time of registration.

6) After each Annual Meeting or general Meeting at which this Constitution is amended, the Management Committee shall oversee the publication of this constitution as amended, and may, in so doing:

a. renumber the provisions hereof to accommodate the changes that have been made;

b. correct errors which are purely typographical;

c. correct errors of spelling; and

d. Replace gender biased language with gender neutral language, only insofar as such changes will not change the substantive meaning of any provision.

7) This constitution may be amended from time to time by the EC in consultation with LPC(O) to make those housekeeping changes necessary to keep this constitution in compliance and consistent with LPC/LPC(O) constitutions.

A copy of this Constitution as amended from time to time shall be sent to the Liberal Party of Canada (Ontario) within ten (10) days of its adoption or amendment.

ARTICLE IX – NOTICE

1) Any written notice required or permitted to be given to any person shall be validly given if delivered personally or if mailed by pre-paid ordinary mail to such person at his or her last known address, and such notice shall be deemed given and received on the date of such delivery or mailing, as the case may be.

2) Notwithstanding Article IX clause 1, any notice required under this constitution may be sent by email to the email address contained in the National Membership Registry of LPC for a member instead of being sent by pre-paid, ordinary mail. However, if the sender of such notice is informed that the email was not delivered, then notice must be sent as required by Article IX clause 1 and it shall be effective as of the date it was originally sent via email.

ARTICLE X – ELECTION TO THE PARLIAMENT OF CANADA

1. (a) The Association’s candidate for election to the House of Commons in any general election shall be chosen in accordance with the Constitution of the Liberal Party of Canada and any Rules made thereunder;

(b) Where a person who is a member of the Association Executive indicates he or she intends to seek the nomination as a candidate of the Association in a Federal election or by-election, he or she shall cease to be a voting member of the Association Executive;

(c) The Nomination meeting shall be conducted in accordance with the following:

(i) In the event that the nomination is contested, voting shall be conducted during fixed hours of the day, as set out in the Notice of Meeting, subject to extension of the voting hours, if appropriate, in accordance with the Rules of Procedure. In no event shall any member in line to vote at the time fixed for the close of voting be denied the right to vote on the basis that the voting time has elapsed;

(ii) In the event that there are two candidates for nomination, balloting shall be by simple secret ballot, and the candidate receiving a majority of the valid votes cast shall be the candidate of the Association at the next federal election or by-election in the electoral district;

(iii) In the event that there are more than two (2) candidates for nomination, balloting at the Nomination Convention shall be by secret preferential ballot, in accordance with the Rules of Procedure.

ARTICLE XI – ANNUAL SUBMISSION OF FINANCIAL STATEMENTS

The Association shall provide LPC(O) with its complete financial statements within three months of the end of each calendar year. Such statements shall be signed by the President and Treasurer of the Association, attesting to the fact that the statements have been approved at an Association Executive meeting, and setting out the date of such meeting.

ARTICLE XII – LLOYD FRANCIS ELECTION CAMPAIGN FUND

1. The Association shall maintain a separate fund to promote the objects of the Association, as set out in Article II, clause 1.c) and be used more particularly for federal election campaign purposes.

2. The name of the fund shall be the “Lloyd Francis Election Campaign Fund”.

3. The amount and use of the fund shall be managed by the Officers under the guidance of the Election Readiness Sub Committee.

4. It is intended that the fund shall be replenished from reimbursements received from Elections Canada and from fundraising efforts after each federal election.

PART E

ARTICLE XIII – 5 – RECEIVERSHIP

Article XII -5 of the Constitution of the LPC(O) provides that:

5. “This provision shall be deemed to be included in and form part of each constituency Association Constitution, notwithstanding any express or other statement therein to the contrary. The Executive Committee of LPC(O) may declare that a Constituency Association is in receivership through the following process:

(a) The Management Committee of LPC(O) shall adopt a resolution requesting that the Executive Committee of LPC(O) consider placing the Constituency Association in receivership and setting out the grounds upon which such a determination shall be made. Such grounds shall be limited to the following:

(i) That the Constituency Association or its Executive Committee has not supported the objects of LPC(O) or of the Constituency Association as set forth in the constitution of LPC(O);

(ii) That the Constituency Association or its Executive Committee has acted in a way that contravenes the objects of LPC(O) or of the Constituency Association, or

(iii) That the Constituency Association or its Executive Committee has failed to support a duly nominated Liberal candidate for election to the House of Commons from the relevant constituency.

(b) The President, Executive Vice-President, Secretary and Treasurer of the affected Constituency Association shall be given not less than 30 days notice of a special Executive Committee meeting held to consider such action.

Such notice shall contain all of the grounds to be relied upon, and the particulars thereof.

(c) Quorum at the special meeting of the Executive Committee shall be not less than 15 voting members.

(d) The president or his or her designate and such other members of the affected constituency Association as are, in the view of the Executive Committee, appropriate participants, shall be afforded a reasonable opportunity to make submissions and to submit evidence to the meeting of the Executive Committee held to consider such action;

(a) The resolution to declare the Constituency Association in receivership, shall, in order to be adopted, require two-thirds of the votes cast to be in favour;

(b) A Constituency Association placed in receivership may appeal the decision of the Executive Committee to the Executive Board of LPC(O) through the following process:

(i) The Constituency Association may provide written notice of such appeal to the President of LPC(O) no later than 10 days after the declaration of receivership;

(ii) Forthwith upon receipt of such notice of appeal, the President of LPC(O) shall direct the Secretary of LPC(O) to call a meeting of the Executive Board of LPC(O) for the purpose of considering the appeal, and such meeting shall be held within 21 days of the notice of appeal;

(iii) The written decision of the Executive Committee of LPC(O) outlining the basis for the declaration of receivership shall be provided to members of the Executive Board of LPC(O) in advance of the hearing, along with such reasons for the appeal as the
Constituency Association may wish to place before the Executive Board;

(iv) The decision of the Executive Board shall be final.

(g) Forthwith upon adoption of the resolution to declare the Constituency
Association to be in receivership, the Executive Committee shall name a person (the “Receiver”), who shall act on behalf of LPC(O), and

(i) all assets of the Constituency Association shall vest in the Receiver, in trust for the Constituency Association;

(ii) the term of office of every member of the executive committee of the
Constituency Association shall end;

(iii) all further revenue of the Constituency Association shall be paid to the Receiver;

(iv) all assets and revenue of the Constituency Association shall be dealt with and disposed of by the Receiver, for appropriate purposes of the Constituency Association, as the LPC(O) Executive Committee may from time to time direct by resolution; and

(v) the Executive Committee of LPC(O) shall be the Executive Committee of the Constituency Association.

(h) The Executive Committee shall call a new Annual Meeting of a Constituency Association that is in receivership notwithstanding that an Annual Meeting may have been held during the current year, not more than 12 months after the date on which it declared the Constituency Association to be in receivership. At such Annual Meeting, the voting members of the Constituency Association shall elect a new executive committee for the Association.

(i) Forthwith upon the election of the new Constituency Association executive committee, the receiver shall transfer to the Constituency Association all assets then held by the Receiver in trust for the Constituency Association and the LPC(O) Executive Committee shall cease to be the Executive Committee of the Constituency Association

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